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Board Election Qualification and Procedures


The following is the eligibility requirement and process for annual nomination and election to the board of directors, in accordance with the bylaws of The SPIRIT Consortium.

Eligibility for Board of Directors

  • Only Contributing Members shall be eligible for election to the Board of Directors.
  • Contributing Member companies who are elected to the board must pay an annual membership fee as established by the Board of Directors.
  • Applicants for a seat on the Board of Directors, along with a proven and consistent contribution to The Consortium, must:
  1. Participate in at least two working groups, with an allocation of at   least 0.20 heads per working group; and
  2. Demonstrate continued contribution to the working groups with a minimum of three (3) months of reliable contribution; and
  3. Be participating in at least 2 working groups with different engineers.
  • A Contributing Member may announce its desire to stand for election to the Board of Directors at any time after being a Contributing Member for at least 3 months and having achieved fully-ratified status.
  • Subject to a) availability of open Board seats and b) duly qualified member candidates, the Board of Directors may chose, by majority vote, to fill vacant seats at any point in the membership year at a regular or special meeting of the Board of Directors, or by electronic ballot.
  • To qualify for the annual election in June 2008, a Reviewing Member must have been an approved Contributing Member for at least 3 months by May 25, 2008 and achieved fully-ratified status.

Election Procedures

  • All qualified and approved Contributing Member companies not currently holding a Director position that desire to stand for election to the board of Directors must notify the office of The SPIRIT Consortium no later than May 25.
  • Contributing Members who would like to communicate their qualifications for the purpose of soliciting votes may do so by submitting election-related material via e-mail[1] to The SPIRIT Consortium office by May 25. This material will be distributed to the Contributing Members via e-mail within 2 days of receipt.
  • The election will be held by written ballot at the first meeting of The SPIRIT Consortium board after May 31 of each year[2]. One representative from each Contributing Member company in good standing may cast a vote and must be present in person.
  • The ballots will be counted during the meeting by the current Corporate Secretary or Inspectors of Election, if so appointed, immediately upon completion of the balloting. The new board members will be announced upon completion of the count.
  • Immediately following the election, any newly elected Board Member Company will be invoiced for membership dues according to the current dues structure, which shall be paid by the Member within ninety (90) days of the election or the seat will be forfeited. In the case where a member company holding a previous board seat is not re-elected, membership dues that have been paid for the current membership year will be refunded within thirty (30) days by The SPIRIT Consortium.


[1]  Election related material should be sent to The SPIRIT Consortium office, attention Lynn Horobin. Material can be submitted by electronic mail or faxed to (707) 265-8492.
 
[2]  For 2008, the Board of Directors meeting and election will be held on Monday, June 9 2008 during DAC in Anaheim, California. Please Lynn Horobin for details.